Transcript

GrandTotal (https://www.mediaatelier.com/en/GrandTotal) is an invoicing and quoting software for macOS by Media Atelier (https://www.mediaatelier.com). Starting with version 5, GrandTotal is designed to ensure every invoice dispatch is recorded with a timestamp, a unique identification number, and an invoice number. Subsequent changes, corrections, adjustments, or deletions are only possible if the document is unlocked with a note indicating it has been logged.

The term "dispatch" in GrandTotal refers to the process of assigning an invoice date and a unique invoice number to an invoice. At this point, the document is saved in the database as an immutable PDF/A document. Additionally, a copy of the document is stored in a user-defined location. This storage is intended for monitoring, further processing by third-party systems, or backup purposes and is not monitored by the software. Whether the document is delivered to the recipient in paper or electronic form cannot be determined by the software.

The log is maintained as a machine-readable XML file and includes complete data for every unlocking action. These records include:

  • Unique invoice number
  • Unique identification number
  • Invoice date
  • Date and time of unlocking
  • Recipient's postal address
  • Issuer's postal address
  • VAT identification number of the issuer (if recorded in the master data)
  • A list of all invoice items, including item descriptions, quantities, unit prices, total prices, and taxation details
  • Invoice total amount without tax (net)
  • Invoice total amount with calculated tax (gross)

The transcript can be viewed in the GrandTotal menu under "Transcript" and exported via the "File/Export" menu.

The current status of documents can be exported from the "Overview" section of the software as CSV (comma-separated values), Microsoft Excel format, or PDF.

Users of the software are responsible for proper data backups, digital archiving, or printing and paper storage, as well as internal procedural documentation.

The program's manual can be accessed here: https://mediaatelier.com/en/GrandTotal8/help/

Media Atelier can be contacted for questions about GrandTotal at the following web address: https://mediaatelier.com/en/Support