Heilpraktiker Invoices per GebüH – with Codes from the Catalog
What this is about
Whether private insurance (PKV), Beihilfe or a supplementary plan: reimbursement only happens when the paperwork is right – a GebüH code per service, individual amounts, treatment dates and a comprehensible diagnosis. Every rejected invoice means queries from your patients and extra office work.
With GrandTotal you store your services once, with code and fee – after that, reimbursable invoices happen as you type. This works the same for fully licensed Heilpraktiker, Heilpraktiker für Psychotherapie and sectoral licenses (e.g. physiotherapy).
One-time setup: services into the catalog
Create each service as a catalog item – with the GebüH code as the item number and your fee within the customary range:
| Item | Item number (= GebüH code) | Fee |
|---|---|---|
| Thorough examination | 1 | €20.50 |
| Homeopathic first anamnesis | 2a | €41.00 |
| Acupuncture incl. pulse diagnostics | 21.1 | €26.00 |
| Full massage | 20.5 | €18.00 |
Code and date on paper: layout placeholders
For the GebüH code and treatment date to appear on the printed invoice, add the "Item number" and "Date" placeholders to the line item row in the layout editor – once, and both show up for every service:
Invoice as always
When entering a line item, type the beginning of the service name – GrandTotal suggests the item from your catalog and fills in fee and code automatically. Every individual amount is listed.
Each line item carries its own treatment date – so you can combine several sessions on one collective invoice without the insurer losing track.
The diagnosis belongs on the invoice
Without a comprehensible diagnosis – many insurers expect an ICD-10 code – there is no reimbursement. In GrandTotal, put the diagnosis in the introduction of the invoice, clearly above the line items.
For ongoing treatments it pays to keep the diagnosis in the patient's notes – ready at hand for the next invoice.
VAT: usually none
Medical treatments are VAT-exempt under § 4 Nr. 14 UStG – your invoice then shows no VAT, just a short note about the exemption. In GrandTotal you set this up once as a tax rule.
If you also sell remedies or products, those remain taxable as usual – GrandTotal keeps both kinds of line items cleanly separated on the same invoice.
At a glance
GebüH code = item number
Stored once in the catalog, the code comes along with every autocomplete suggestion.
Treatment date per line item
Several sessions on one collective invoice, each with its own date.
Diagnosis in the introduction
Clearly visible above the line items – the way insurers expect it.
Tax-exempt per § 4 Nr. 14 UStG
Treatments without VAT, product sales kept separate.
Also for HP Psychotherapie
Same workflow for full, psychotherapy and sectoral licenses.