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Classic Upgrades End on November 30, 2027

Classic upgrades remain available until November 30, 2027. The background: the EU Cyber Resilience Act.

E-Invoicing on Mac: Factur-X & PDP France (2026/2027)

France mandates e-invoicing from September 2026. What you need to know about platforms, formats, and deadlines.

Receiving Inbound Invoices: Peppol Inbox, Folder and Mailbox

Received invoices right in GrandTotal: automatic polling of the Peppol inbox via Recommand and e-invoice.be, from a watched folder or from a mailbox.

E-Invoices & Compliance

E-Invoicing on Mac: Factur-X & PDP France (2026/2027)

France mandates e-invoicing from September 2026. What you need to know about platforms, formats, and deadlines.

Receiving Inbound Invoices: Peppol Inbox, Folder and Mailbox

Received invoices right in GrandTotal: automatic polling of the Peppol inbox via Recommand and e-invoice.be, from a watched folder or from a mailbox.

PDF/A: The Archive Format for Documents

Why documents are archived as PDF/A — and what makes the ISO format different from regular PDF.

E-Invoice Explained Interactively

Explore the new tool for analyzing and understanding e-invoices in XML format.

What is PEPPOL?

The international network for electronic business documents explained – from PEPPOL-ID to practical usage.

E-Invoicing Requirements in Europe: EU & EEA Countries

The EU documents e-invoicing requirements for all 27 member states plus Iceland, Liechtenstein, Norway, and Switzerland with legal frameworks and standards.

Security & Organization

Classic Upgrades End on November 30, 2027

Classic upgrades remain available until November 30, 2027. The background: the EU Cyber Resilience Act.

Cloud sync services compared: version history and file recovery

Side-by-side facts on version history and deleted-file recovery for Dropbox, Google Drive, OneDrive, iCloud, pCloud, Nextcloud, ownCloud, Seafile and Synology Drive.

AES-256 Encryption Explained

Protect your financial data with state-of-the-art encryption technology.

Unique Invoice Numbers Across Multiple Macs

Users running GrandTotal on more than one Mac can occasionally end up with duplicate invoice numbers because of the sync window. An optional server reservation closes that gap.

Data Security on the Mac: How Your Business Data Is Protected

How your Mac protects business data – from FileVault and Touch ID to the encrypted file and the backup. With the key steps for sensitive data.

The 3-2-1 Backup Strategy

Why backups are essential and how to really avoid data loss.

How secure does a password really need to be?

Why password managers and random passwords are the only realistic protection.

Mac Desktop Risk Factor

Why the desktop is a risk factor for data loss and where to store files safely.

Setting Up Cloud Sync on macOS

Practical guide to setting up local synchronization for major cloud services on macOS – with full offline availability.

Working from home

GrandTotal for home office: Share company files in the cloud and activate licenses for distributed work.

Encrypt Company File

Protect your business data with AES encryption. Passwords are securely managed in the Keychain.

Automation & Efficiency

The missing 5 %

Software fits 95 %. The missing 5 % decide efficiency and satisfaction – and today you can build them yourself.

Scanning Documents: Reading PDF, Scan and Photo on the Mac Beta

Bring paper invoices, PDFs and scans into GrandTotal: as a beta, document recognition reads out invoice number, amounts, tax and IBAN – entirely locally on your Mac.

Machine Learning for Layout Recognition

Machine Learning recognizes layout elements in existing PDFs – a first step towards automatic layout creation.

Data Migration: Out of Your Legacy System, Into GrandTotal

Migrate clients, articles and invoices from legacy systems to GrandTotal – via AI assistant instead of CSV import.

MCP Server: Automate Invoices, Estimates and Reports with AI

Save time on complex analyses across invoices and estimates.

Optimize File

Reduce file size by consolidating log entries – using the hidden Optimize File feature.

Send to Bookkeeping

One command exports all documents for a period as structured folders with PDFs and CSV files.

Online Dashboard

Access your GrandTotal Dashboard from anywhere - end-to-end encrypted and optimized for mobile devices.

AI Plugins: Integrations Without Coding Skills

Develop custom tool integrations with AI – no coding required. Security and privacy focused.

Customize Your Catalog

How to organize your product catalog individually and customize it with custom fields to meet your business requirements.

Migrate Additional Fields

How to migrate your additional fields to the new dedicated data fields in GrandTotal.

Paste Tables as Line Items

Copy tables from Excel or Numbers and paste them directly as line items.

Text Placeholders: The Underrated Automation

Automate recurring texts and save time when creating invoices.

Guides

VAT rates in Europe: how they have evolved since 1970

How standard VAT rates in 31 European countries have evolved since their introduction – as an interactive chart for comparison.

When Numbers Jitter in Tables

Why amounts look restless in tables – and how tabular figures calm the column. Switched with a right-click in GrandTotal's typography menu.

First Toggl, Now Clockify: API Limits on Free Accounts

First Toggl, now Clockify: both have drastically cut API limits for free accounts. Why free services are always a risk.

Professional Invoicing Software Instead of Word and Excel

Why professional invoicing software pays off for freelancers.

Mac App or Web Service: Which is the Better Choice?

Why desktop software is the better choice for many freelancers.

User Stories

Simon Iannelli: AI-Powered Quotes for Photo Shoots

How a photographer uses Claude and GrandTotal to create professional quotes in minutes – including mixed calculations, travel routes, and automatic document structure.